<aside> ⚠️ The Conflict of Interest Policy, drafted by WG0, extends to all group members and encompasses team members within the UAGP and UADP, ensuring that all interactions and decisions are executed with utmost integrity and impartiality.

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Scope of the Policy

The policy aims to create a framework for identifying, disclosing, and adeptly managing any actual, perceived, or potential conflicts of interest to safeguard the credibility and interests of all involved entities. It is applicable in all instances where the personal interests of the members and teams might unduly influence, or appear to influence, their responsibilities and duties within WG0, UAGP, and UADP.

Moreover, the policy reiterates the commitment of all members and team members to uphold transparency and ethical conduct, offering guidelines to navigate situations where conflicting interests may arise.

Definition

A conflict of interest arises when an individual's private interests clash with their obligation to act in the Organization's or the Committee's utmost interests.

A conflict of interest might be real, potential, or perceived and can be financial or non-financial.

Private interests encompass direct interests and those of relatives, friends, or other entities an individual may associate with or have a stake in (such as being a shareholder).

Uncovering and Reporting

1. WG0 Responsibility Formulating a mechanism to pinpoint, reveal, and handle conflicting interests due to involvement in the Committee, overseeing adherence to this guideline, and evaluating it to confirm its efficient operation.
2. Disclosure of Conflicts of Interests As soon as a conflict of interest—actual, perceived, or potential—is detected, it must be reported to the UAGP or UADP Committee. Upkeeping the list with conflicts of interest falls upon the WG0 members. The list should encapsulate specifics concerning a conflict of interest, such as its scope and nature, along with any measures implemented to mitigate it if it could affect the program.

Actions

1. In determining the appropriate course of action, the Committee will evaluate various aspects of UAGP and UADP team members:
   1. Endorsement of any action necessitates the concurrence of 50% or more of the Committee members (excluding any conflicted Member/s) present and voting at the meeting.
   2. Whether it is essential to avoid the conflict or merely record it and the conflict could realistically impede the disclosing individual’s ability to participate impartially in decision-making.
   3. The aims and resources of UADP or UAGP, and the chance of generating a perception of improper behavior that might diminish confidence in, or the reputation of, UADP or UAGP.
   4. Different strategies to sidestep the conflict.
   5. The undertaken action and the voting outcome will be inscribed in the meeting notes and the register of interests.